For many business owners, loss of data and sensitive information is one of the most important situations to prevent. Fortunately, there are many data loss prevention solutions available for use by businesses and non-business civilians alike. With appropriate employee training, innovative software use, and file backups, businesses can keep their important data safe.
The most important part of data loss prevention solutions is backing up essential files. Each business should have a designated network for files, so that they can be kept separate from the hard drives of each individual computer. In addition to saving files to a network, the Information Technology department should save essential files to external hard drives or CDs periodically, in case of computer failure. If the file is especially important, it might be advisable to keep a hard copy in a safe place.
Employee training is another important segment of data loss prevention solutions. Employees should be trained to recognize files with sensitive information, and be taught what to do to keep those files safe. Consider telling employees the consequences of lost or stolen information, such as identity theft and corporate espionage. Most employees will do their best to protect this information once they have been informed of its importance.
In addition to training employees and backing up files, businesses should examine their data delivery methods for security. Email file transfer services may not be as secure as is ideal, and can be broken into. Because of this, it is important that data delivery services are appropriately encrypted and password protected when necessary.
By following these simple security steps, business owners can keep their company and its sensitive information protected. Keeping prying eyes away from essential company files is crucial to the continued success of a business. Training employees to recognize sensitive information, investing in a secure file transfer service, and securely backing up files will make a significant difference in your company’s information security.
